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SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 DECEMBER 23, 2024 4:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 4:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Attorney Greg Hockemeyer, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS GFH, LLC (JOE GRANT) 401 W WAYNE $ 71.86 Councilman Waterson made a motion to accept the adjustment for $71.86. Councilman Weber seconded. Motion passed with a vote of 3-0.   NEW BUSINESS 2025 INSURANCE RENEWAL: Tonya Warner from The Hilb Group presented the Town with the 2025 insurance policy. There has been a 29% increase in prices because of the number of claims in 2024. The policy lapses on 1/1/2025. The council discussed how they would like to be notified closer to budget preparation on what the estimate of insurances costs would be so they can have the option to look at other providers if the price isn’t satisfactory. Mr. Hockemeyer stated that on behalf of the Town that they will require the premium estimate in august or September to give a reasonable amount of time to get quotes from other insurance options and even other insurance representation, if needed. After the discussion, Councilman Waterson made a motion to accept the 2025 insurance package. Councilman Weber seconded. Motion passed with a vote of 3-0. 2025 SALARY ORDINANCE 2ND READING: Councilman Cokl asked if the other councilmen have looked over the Salary Ordinance and if they had any questions. Both said they had looked over the information and had no questions. Councilman Waterson made a motion to accept the 2025 Salary Ordinance at its second reading. Councilman Weber seconded. Motion passed with a vote of 3-0.   EMPLOYEE YEAR END BONUS: The Council discussed different amounts for what they felt would be a sufficient year-end bonus and agreed on $300 for each full-time employee, and that included the part-time custodian, Renee Enyeart. Councilman Waterson made a motion to give each full-time employee $300 and the custodian should be included as well. Councilman Weber seconded. Motion passed with a vote of 3-0. 2025 APPOINTMENT OF OFFICERS: Councilman Cokl read the names for reappointment for Redevelopment Commission, Planning Commission, and BZA. Councilman Waterson asked why the members from the Council were not said and Mr. Hockemeyer reminded him that the RDC is reappointed every year, but the other two groups have staggered terms. Councilman Waterson made a motion to approve the reappointment of Teresa Carrano, Karen Jordan, Bryan Rose, and Brock Waterson to the Redevelopment Commission for 2025, Wendy Bills for the Planning Commission, and Rodney Hardesty for BZA. Councilman Weber seconded. Motion passed with a vote of 3-0.   ·        Councilman Weber stated he would be the Region 3A representative for 2025. ·        Councilman Weber nominated by motion that Brock Waterson be the Council President for 2025, and Councilman Waterson nominated by motion for Trey Weber to be the Vice President for 2025. Each motion was seconded by Councilman Cokl. Motions passed with a vote of 3-0. Councilman Waterson informed Kent Slater about some of the streetlights that are out. Mr. Slater said the bucket truck is being repaired and needs all the hydraulics replaced, so it is going to take about a month. OLD BUSINESS ·        Councilman Weber has been in contact with the owner of the old flower shop, who has expressed interest in selling the building to the Town, as well as the owners of the property on the corner of St. Rd 5 and 14.  He is going to contact both owners at the beginning of the year to further discuss the properties. ·        Councilman Waterson talked about how the Town wanted to beautify the land across the river. The council talked about putting baseball fields there, but the property is in a flood way and because of the fences for baseball fields would stop the flow of debris. Soccer fields could be an option. ·        Councilman Waterson would also like to get the property ready and start the process for the bridge to be built to cross the river and connect the two parks. ·        Councilman Waterson talked with the building department, and he said the Town might have enough right of way for the sidewalk to be built from the 5 way stop to Whispering Hills by a private contractor. Councilman Weber has been in contact with Matt Brinkman from Region 2A to start and get the sidewalk built. Matt told Councilman Weber that if INDOT had not returned his call or email, to let him know and Matt would reach out to INDOT on our behalf. ·        Councilman Waterson talked to the Head Contractor of the CCMG 2023 project, and he stated he is going to try is best to start the next project on time and stay on schedule since it will affect the streets to the schools. ·        Councilman Weber also discussed the property that was gifted to Aaron McClure on Hathaway Drive. It was brought up that the property was given to Mr. McClure to build AJ Machine, but the property was then used as collateral for him to buy the property in Columbia City where the business is currently. For the Town to initiate imminent domain, there must be a very specific governmental purpose for the property. PUBLIC INPUT No public input DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not Present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Nothing to present. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Marshal Vandevender asked the council for the approval of signing the title of the 2015 Ford Explorer police vehicle over to Copsgear.com as a trade for services rendered. Councilman Waterson made a motion to transfer the title of the police vehicle to Copsgear.com as payment for services rendered in the installation of equipment for the new police vehicles. Councilman Weber seconded. Motion passed with a vote of 3-0. ·        Marshal Vandevender informed the Council that Sgt. Johnson finished his instructor training. Also, Officer Haupert will be starting ILEA training on January 6th, 2025, as well as Officer Limore will be starting pre-basic on January 6th, 2025. ·        Marshal Vandevender informed the council that he looked at the vehicle that was involved in a traffic stop by Officer Fannin and resulted in possible damage when the K9 did her search. The Marshal will forward Mr. Hockemeyer everything he has on the case and see what his take is on the Towns’ options for a resolution. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Hockemeyer informed the council that he does not have a closing date for the 206 & 208 S State Street properties. He will notify the council as soon as he gets the information. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Councilman Waterson made a motion to accept the meeting minutes from the December 20th executive session and public meeting regarding personnel. Councilman Weber seconded. Motion passed with a vote of 2-0. Councilman Cokl abstained because of his absence at the meetings being voted on. APPROVALS: APPROVAL FOR DECEMBER 10TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept the December 10th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVALS FOR AUGUST 2024 BANK RECONCILIATIONS: Councilman Waterson made a motion to accept the August 2024 bank reconciliations. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR DECEMBER 23RD APV’s TOTALING $ 268,855.89: Councilman Waterson made a motion to accept the December 23rd APV’s totaling $268,855.89. Councilman Weber seconded. Motion passed with a vote of 3-0 . APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 16TH, 2024, TOTALING $12,752.54: Councilman Waterson made a motion to accept payroll for the week ending December 16th totaling $ 12,752.54 Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 23RD, 2024, TOTALING $10,740.98: Councilman Waterson made a motion to accept payroll for the week ending December 23rd totaling $10,740.98. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 5:21 PM by Council President Randy Cokl. APPROVAL:                                                                                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING AGENDA TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 DECEMBER 10, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, and Clerk-Treasurer Alyssa Knepple. Town Marshal Mikel Vandevender and Utility Supervisor Kent Slater were absent. Town Attorney Greg Hockemeyer was also absent from the meeting, but his associate Cohen Reimers was there to assist.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS APPOINTMENT OF COMMISSION MEMBERS: Clerk - Treasurer hasn’t heard back from the County about which positions needed reappointment. This topic is tabled until the next meeting on the 23rd.   2025 SALARY ORDINANCE 1ST READING: Councilman Waterson made a motion to accept the 1st reading of the 2025 Salary Ordinance. Councilman Weber seconded. Motion passed with a vote of 3-0. MARQUEL ROBINSON - GLOBAL LIFE LIBERTY NATIONAL DIVISION: Mr. Robinson discussed life insurance possibilities through Global Life Liberty National Division. There are different options for employees to take advantage of and Mr. Robinson is requesting approval to speak with the Town’s employees about their insurance options. The council gave Mr. Robinson approval and told him to speak with the Clerk to set up times. OLD BUSINESS 206 &208 STATE STREET PROPERTIES: Councilman Waterson asked Mr. Reimers whether Greg had information regarding the closing for the properties. Mr. Reimers said Greg has been in contact with Tom Phew about the title information and is waiting to hear back with a date and time. Greg would be in contact with the council when he received the information. Councilman Waterson asked the Clerk – Treasurer about the specifications for façade grants. The town offers $5,000 to reimburse businesses for expenses accrued when updating and beautification of their business front. The business needs to first pay the invoices, file an application with the Redevelopment Commission to get approval, and then must be approved by the Council. The Town budgets to give out about 5 grants each year. PUBLIC INPUT DEBORAH BOWERS: Mrs. Bowers and parts of Market Street have been skipped on recycling days. She contacted the recycling company for the county, and they said to leave the bins out and they would come back and pick them up in the next couple of days. It has now been a week, and they are still sitting outside on the street. She is wondering if the council can reach out and see what the problem is and come up with a solution.   DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Not present TOWN MARSHAL – MIKEL VANDEVENDER: Not present TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Reimers reiterated that Greg is working on getting the closing information to the council regarding the State Street properties. ·        He also gave the elected officials their annual nepotism contracts. Those were signed and given to the Clerk to file with the state. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Our IT personnel let the Clerk know the 4 computers in the office need upgrades. The server used by the Town also needs an upgrade because of the warranty expiring. He has given the Clerk a quote of what these costs might look like. He has quoted 4 desktop computers, the new server, and installation labor at $6,591.07. Councilman Waterson made a motion to accept the computer upgrades at the cost of $6,591.07. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVALS: APPROVAL FOR NOVEMBER 26TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept the November 26th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR DECEMBER 10TH APV’s TOTALING $ 321,204.87: Councilman Waterson made a motion to accept the December 10th APV’s totaling $321,204.87. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 2ND, 2024, TOTALING $ 12,383.16: Councilman Waterson made a motion to accept payroll for the week ending December 2nd totaling $12,383.16. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 9TH, 2024, TOTALING $ 10,733.92: Councilman Waterson made a motion to accept payroll for the week ending December 9th totaling $10,733.92. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 6:48 pm by Councilman Randy Cokl.                     APPROVALS:                                                                                                                                          ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 NOVEMBER 26, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Councilman Trey Weber and Town Marshal Mikel Vandevender were not in attendance. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS   OLD BUSINESS BRIAN MCCARTY: Mr. McCarty is ready and signed the contract. He has started working on the properties and getting them cleaned out. Attorney Hockemeyer said he will contact the council when he has the closing information. There was a question from the audience about Green Parrot building connected to the 206 & 208 properties. Councilman Waterson stated that Brent Reed is still the owner of the Parrot and has good ideas for the building. He’s hoping that with the other two properties getting remodeled, it will help inspire a remodel of the Parrot.   PUBLIC INPUT KAREN JORDAN: Asked about the trash being picked up at 106 N Maple. She had been walking the alleys with the construction going on and noticed the trash was full but the house is currently empty so she didn’t know how they would get their trash picked up. Also, there is an old mattress in the dumpster behind the post office that looks like it belongs to one of the apartments above a business on State Street. The Clerk stated she would talk to Borden to see if there is anything they can do about those issues.   EDC: Dale Buuck gave the council an update about what the EDC has been doing. ·        There is a broadband task force created with Surf Net and MediaCom, but there is another option the group is looking into “Lakeland Internet”, which uses Terrana technology. Installing 7 towers in Whitley County that use this technology could cover almost the entire county, especially the rural areas. It gives great service to our rural residents at an affordable cost. There are currently studies being done around the county to get information on current coverage. ·        The EDC has hired contractors to help facilitate community development plans and help develop the smaller towns around Whitley County. They can even help Mr. McCarty to find grants and funding for the building repair costs. ·        Councilman Waterson askes Mr. Buuck if the EDC can assist the town with getting INDOT to install a sidewalk from the Town digital sign to Whispering Hills. This is a concern for our council because there are many kids who walk down that street to get to school and it is on a main highway through town. ·        Councilman Waterson also asked for assistance in applying for grants to help with the restoration on the water tower that has now been deemed a historical landmark. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Kent asked the council what the price is for the rest of the old light poles. Mr. Hockemeyer stated that since the others were sold at $325 for taller and $395 for short. Council agrees that this should be the set price for any other inquiries about purchasing the remaining light poles. ·        The line truck needs repaired, and the parts are no longer being made. It would be an expensive repair. Kent is suggesting the purchase of a newer used line truck. The council advises Kent to get some prices of replacement trucks. ·        Maple Street construction is almost finished. API is now waiting for the weather to warm up enough for them to pave. TOWN MARSHAL – MIKEL VANDEVENDER: Not present TOWN ATTORNEY – GREGG HOCKEMEYER: Mr. Hockemeyer said he will look over the contract from Brian McCarty and let the council know when the closing will be.   CLERK-TREASURER – ALYSSA KNEPPLE: ·        2025 COUNCIL MEETING DATE APPROVAL: Councilman Waterson asked the Clerk if there is anything different about these dates. All dates are still the 2nd and 4th Tuesdays of the month at 6:30 pm. Councilman Waterson made a motion to accept the 2025 council meeting dates. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        The Clerk also let people know there is a new trash guy that has been doing pick up for South Whitley. He has never had a trash collection job before this, so the Town is asking for patience from residents while he continues to learn. If a residents’ trash gets missed, leave it out and call the Clerks’ office with your address. They will call Borden on Monday morning with the missed addresses and another guy will be sent to get the missed addresses. Also, trash will be picked up on Saturday November 20th because of the Thanksgiving holiday. APPROVALS: APPROVAL FOR EXECUTIVE SESSION MEETING MINUTES FROM NOVEMBER 20, 2024: Councilman Waterson made a motion to accept the Executive session meeting minutes. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PUBLIC MEETING MINUTES FROM NOVEMBER 20, 2024 : Councilman Waterson made a motion to accept the public meeting minutes from November 20, 2024. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR NOVEMBER 12TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept November 12th regular meeting minutes. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR NOVEMBER 26TH APV’s TOTALING $ 239,779.97: Councilman Waterson made a motion to accept November 26th APV’s totaling $239,779.97. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 18, 2024, TOTALING $ 12,443.74: Councilman Waterson made a motion to accept payroll for the week ending November 18, 2024 totaling $ 12,443.74. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 25, 2024, TOTALING $ 10,628.38: Councilman Waterson made a motion to accept payroll for the week ending November 25, 2024 totaling $ 10,628.38. Councilman Cokl seconded. Motion passed with a vote of 2-0 . ADJOURN at: Meeting was adjourned by Council President Randy Cokl at 6:56 pm.   APPROVALS:                                                                                                               ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 NOVEMBER 12, 2024 6:30 PM CALL TO ORDER: Meeting was called to order at 6:30 PM by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS ALLIANCE WATER PRESENTATION: Utility Supervisor Kent Slater presented the Water Plant Emergency Response plan to the council. This plan was updated and approved at the October 22nd meeting, but the plan must be presented again to the council for IDEM. 2024-1 CCMG LETTER PROPOSAL: South Whitley was awarded the remaining $300,000 from CCMG to have another partial street repaved in 2025. Main Street from Market Street to Columbia Street will be done under this contract. This remaining balance is from the 2024 -1 bid coming in lower than projected. Councilman Waterson made a motion to accept the DLZ contract and letter proposal for the 2024-2 CCMG project. Councilman Weber seconded. Motion passed with a vote of 3-0. SET DATE FOR LAST 2024 COUNCIL MEETING: Councilmen discussed the last meeting of the year and decided to hold the meeting on Monday December 23rd at 6:30 PM. The regularly scheduled meeting would have been held on December 24th and the Town is closed for the holidays. The meeting information will be posted after the first meeting in December to let residents know of the change. COUNCILMAN WATERSON:  Jon Myers has reached out to Councilman Waterson about the opening for a part-time grant writer in 2025. He would like to do grant writing for the Town of South Whitley, while also taking the position of Town Manager. The councilmen had some discussion and decided to use this information as information only and did not take a vote on the request. The topic of a grant writer will be tabled until a future meeting. OLD BUSINESS ·        Councilman Weber is doing research on kayak and canoe “vending” machines for the Eel River launch in the Town Park. ·        Councilman Cokl is working with SurfNet to get the parks in town free public WiFi. Surf can offer free instillation and Councilman Cokl is waiting for the official quote to approve at the next meeting. ·        Councilman Waterson is still receiving calls about the stick pile at Hagan Park. He is going to work with Utility Supervisor Kent Slater to look into repairing or getting a new chipper to chip the limbs and leaves picked up throughout the year. There are options related to scheduling certain drop-off days or weeks of the summer where chipping will be available. Discussion will continue until there is a solution.   PUBLIC INPUT There was no public input. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not Present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Kent gave an update on the CCMG project. API should be done with construction by Thanksgiving. ·        The leaf vac is in the shop. The water pump went out and it should be back in commission by the end of next week. ·        It would cost the Town $255,000 to restore and paint the old water tower. It would cost $68,000 to take it down. The estimated cost also included a quote of $15,000 to touch up the new tower. The Town should look into grants or talk to the Whitley County Community Foundation to see if there is a 50/50 grant, they would award South Whitley for the project. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Officer Johnson will be going to EVOC training in 2025. ·        Officers Johnson and Thomas will be gone December 16 – 20 for instructor training. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Waiting for the signed contract with Mr. McCarty for the 206 & 208 S State Street properties. Once that is signed, there will be a closing date selected. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Presented Council the new Holiday Decorations that will be put throughout downtown. ·        REVISIT OFFICER THOMAS’ K9 PTO HOURS: Marshal Vandevender explained that Officer Thomas is allotted the K9 hours, but with him being the SRO, the school needed to be notified that this change was taking place. Councilman Waterson made a motion to give Officer Thomas 8 hours of PTO earned per month of employment with the K9. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVALS: APPROVAL FOR OCTOBER 22ND REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept October 22nd regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR NOVEMBER 12TH APV’s TOTALING $ 1,021,494.96: Councilman Waterson made a motion to accept November 12th APV’s totaling $1,021,494.96. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 28, 2024, TOTALING $ 11,457.98: Councilman Waterson made a motion to approve payroll week ending October 28 totaling $ 11,457.98. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 4, 2024, TOTALING $ 10,481.88: Councilman Waterson made a motion to approve payroll week ending November 4 totaling $ 10,481.88. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 11, 2024, TOTALING $ 11,687.71: Councilman Waterson made a motion to approve payroll week ending November 11 totaling $11,687.71. Councilman Weber seconded. Motion passed with a vote of 3-0.   ADJOURN at: Meeting was adjourned at 7:00 PM by Council President Randy Cokl.     APPROVALS:                                                                                                                         ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING AGENDA TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 OCTOBER 22, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS IMPA REPORT: Mike Adams and Dirk Garriott came from IMPA to present the Council with the half-time report. This report gives services provided by IMPA and compares those to past years. They also discussed how they are working to increase their presence in Northeastern Indiana with contracting a couple other communities. IMPA will also be working on re-routing and updating the electrical lines at AG Plus. This would also include new poles. IMPA would like to work with Kent and the Council to implement a maintenance check on our light poles and equipment. This would help with the number of outages in our area. IMPA is implementing a readiness status to inform communities of the amount of time a service might take to restore. This will come in handy with natural disasters and extreme weather coming through Indiana.   WATER EMERGENCY PLAN: The water emergency plan has been in place for the last 15-20 years. This plan has been reviewed and updated by the council. Councilman Waterson made a motion to accept the updates and the water emergency plan. Councilman Weber seconded. Motion passed with a vote of 3-0.   FUTURE PARK PLANS: Councilman Weber expressed interest in researching and installing a kayak and canoe “vending” machine down by river. It would bring more tourists and revenue to the Town and our local businesses. We could look into having a pickup/drop off point up or down river and possibly even partner with another town to set one up as well. Councilman Waterson stated Mr. McCarty, who submitted a bid for the downtown buildings, said he has a friend who is in the business of kayak and canoe rentals. He has expressed interest in speaking with the council about different opportunities for the river launch and rentals. Carol Eberly has contacted the council to request a change of the street light bulb down by her restaurant. They have been out all summer, and the utility department will get those changed. The delay was because of the downtown light replacement project, the Town was hoping those lights would have been replaced already. PARK INTERNET : Councilman Cokl has been looking into the cost of supplying some of the Town’s public areas with free Wi-Fi internet. Surf Net has one gig for $135 per month or two gigs for $175. Surf Net would supply two routers with free installation, one at Lebrun and one at the Town Park. The Clerk-Treasurer said she would look at the budget for 2025 and see if that would be a doable extra expense. This topic was tabled for the next meeting.     OLD BUSINESS OFFICER ON-CALL PAY: Councilman Waterson asked about how the pay was helping cover on call hours. Marshal Vandevender said it has helped with on-call coverage and officers taking extra hours. Councilman Waterson then made a motion to make officers working hours on-call continue to receive the $20.00 per hour pay rate, until further notice. Councilman Weber seconded. Motion passed with a vote of 3-0. LIGHT POLE BID APPROVAL: Councilman Cokl opened the light pole bids on October 16, 2024, at a public meeting. There was only one bid for the light poles from Mr. Tanner Moyer. He would like to purchase three lights: two smaller sizes for $395 and one large size for $325. Councilman Waterson made a motion to accept the bid from Mr. Moyer for the three poles at $395 for small and $325 for large. Councilman Weber seconded. Motion passed with a vote of 3-0.   PUBLIC INPUT KAREN JORDAN: Would like to know if the Council is going to hire a grant writer in 2025 that would help restore and paint the old water tower. Also agrees that putting a kayak and canoe rental down at the river launch. There are other opportunities that the Council can take to develop Hagan Park. It is a great place for trail activities or a disc golf course. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Road construction is still ongoing but is now behind schedule. This is because the water line on the corner of Maple and Broad Streets has been difficult to reattach to the new lines to the new main and might need to be rerouted. Sidewalks and streets should be visible on Maple Street soon. TOWN MARSHAL – MIKEL VANDEVENDER: Nothing to present at this time. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Working on contract for Brian McCarty with the Town to develop the buildings at 206 & 208 South State Street. That should be ready for signatures by the end of the week. CLERK-TREASURER – ALYSSA KNEPPLE: ·        There has been discussion about whether Officer Thomas should be eligible to receive the extra K9 PTO hours K9 officers are entitled to. Marshal Vandevender stated that because legally the Town must give him that time. It is a touchy subject because he is the SRO, and the school owns the dog. Attorney Hockemeyer said he will look into the issue and see what he can find out. It will be discussed again at the next meeting. APPROVALS: APPROVAL FOR OCTOBER 8TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept October 8th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR BANK RECONCILIATION FOR JULY 2024: Councilman Waterson made a motion to accept bank reconciliation from July 2024. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR OCTOBER 22ND APV’s TOTALING $ 265,785.30: Councilman Waterson made a motion to accept October 22nd APV’s in the amount of $265,785.30. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 14, 2024, TOTALING $ 12,745.36: Councilman Waterson made a motion to accept payroll for the week ending October 14 totaling $12,745.36. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 21, 2024, TOTALING $ 11,152.17: Councilman Waterson made a motion to accept payroll for the week ending October 21 totaling $11,152.17. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:21 PM by Council President Randy Cokl.   APPROVALS:                                                                                                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 OCTOBER 8, 2024 6:30 PM CALL TO ORDER: Council meeting was called to order by Vice President Brock Waterson. Members present were as follows: Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Council President Randy Cokl and Utility Supervisor Kent Slater were attending a conference and not present.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS 2025 BUDGET ADPOTION: Budget adoption meeting was opened at 6:31 pm by Councilman Waterson. Questions and comments were allowed, but none were received. The Council agreed to the presented 2025 budget. Councilman Weber made a motion to accept the 2025 budget. Councilman Waterson seconded. Motion passed with a vote of 2-0. Budget adoption meeting was adjourned at 6:33 pm. OLD BUSINESS BID OPENING FOR DOWNTOWN BUILDINGS: Business proposals were opened and read in the order they were received. The only bid submitted was from Brian McCarty. He owns a business in Fort Wayne while his wife runs a clothing boutique. The McCarty’s proposal also includes making one of the stores another location for Mrs. McCarty’s boutique and use the other space for storage and repairs for Mr. McCarty’s cotton candy business. They would also make improvements that would bring new apartments above the store fronts. Councilman Weber made a motion to accept the business proposal from Brian McCarty and give Greg the authorization to draw up the purchase agreement. Councilman Waterson seconded. Motion passed with a vote of 2-0. PUBLIC INPUT JEN KRIDER: The town Christmas celebration activities have been scheduled. December 5-6 is the Walk of Trees at The Press Room. December 7th will be a performance from a Willie Nelson impersonator. December 13th will be the lighted parade, and the Wishing Tree lighting and fireworks will be December 20th. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: ·        The pickleball tournament during the Fall Festival was a success. Dave presented a check to the Council to give to the Fall Festival Committee from the parks department from the proceeds.     WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Not present ·        Clerk-Treasurer Alyssa Knepple stated that Kent wanted to notify the Council that the road construction is continuing and on schedule. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Marshal Vandevender swore in the new K9 officer Letty. She is the new K9 partner of Officer Fannin after K9 Jaycee was medically retired. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Greg has been working on the paperwork and contract for the properties at 206 and 208 South State Street. With the McCarty business proposal accepted, he can get the finalized versions ready for signatures and closing. CLERK-TREASURER – ALYSSA KNEPPLE: ·        The Clerk informed the Council of making a change to the hours of the Clerks’ Office beginning on January 1, 2025. The office staff would like to change the hours to 8:00 am to 4:00 pm. This would allow the office staff to get their kids to school with enough time to open the office at 8:00 am for residents. Councilman Weber made a motion to accept the change of hours for the Clerks’ Office to 8:00 am to 4:00 pm. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVALS: APPROVAL FOR SEPTEMBER 24TH REGULAR MEETING MINUTES: Councilman Weber made a motion to accept meeting minutes from September 24th. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR OCTOBER 8TH APV’s TOTALING $ 157,252.90: Councilman Weber made a motion to accept APV’s totaling $157,252.90. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 30, 2024, TOTALING $ 12,029.15: Councilman Weber made a motion to accept payroll for the week ending September 30, 2024, totaling $12,029.15. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 7, 2024, TOTALING $ 11,899.51: Councilman Weber made a motion to accept payroll for the week ending October 7, 2024, totaling $11,899.51. Councilman Waterson seconded. Motion passed with a vote of 2-0. ADJOURN at: Meeting was adjourned at 6:43 pm by Vice President Brock Waterson.                   APPROVALS:                                                                   ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 SEPTEMBER 24, 2024 6:30 PM CALL TO ORDER: Meeting was called to order at 6:30 pm by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS OFFICER HAUPERT SWEAR IN: Officer Haupert was sworn in as an official law enforcement officer for the South Whitley Police Department. He had a large group of family and friends that came to support him. After the swearing in, the council called a 3-minute recess for the supporters to leave for pictures.   2025 BUDGET HEARING: Meeting was called to order for the budget hearing at 6:33 pm. Council had time to review and ask any questions about the proposed budget. Councilman Cokl adjourned the budget hearing at 6:36 pm. ·        Councilman Waterson wanted to make a statement thanking the South Whitley Police Department for their fast response and quick decision to close school based on a legitimate threat made to Whitko Community School students. OLD BUSINESS 206 & 208 PROPERTIES: Bid opening for the downtown properties will be on October 8, 2024 at the Town Council meeting starting at 6:30 pm. Bids will be opened and reviewed. The Council will make their decision at a separate public meeting to allow for full review and discussion over the bids .   PUBLIC INPUT JORDAN HOLZWART: Jordan is the new market manager for Surf Net. His job is to come in after the installation construction is finished and make sure residents and new customers are getting the service they expect, and technical issues resolved in a timely manner. There are 695 homes in South Whitley that can get fiber internet services. About 2000 homes outside of town also now have fiber options as well. The council discussed the possibility of getting public internet access in some of the parks. Jordan said there would be different speed options available, but he would do some research and see what would work best for these areas and best fit out needs.       DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: ·        Dave has been in contact with an engineer that will assist with the installation of the new swing set at White Rock Park. ·        There were 51 pickleball teams that have registered to plat during the Fall Festival Tournament. Dave has been given access to South Whitley Elementary School in case of rain. WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Pennsylvania Ave has been finished. One API team is continuing work on Maple Street. East, Walnut, and Flint Streets will begin next week. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Currently, the police officers that are full-time employed by South Whitley are receiving $5.00 per hour for “on-call time”. The part-time officers that come from the County Sherriff’s Department or Columbia City Police Department are being paid $25.00 per hour for their “on-call” time. Marshal Vandevender is asking for the council to approve raising the “on-call” time to $20.00 for full-time officers. There isn’t usually a big need for “on-call” time for the full-time officers, but in October there is a big need with officers using vacation time. Councilman Waterson made a motion to raise the on-call time for full-time officers to $20.00 per hour for the next 30 days effective immediately. Councilman Weber seconded. Motion passed with a vote of 3-0. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Friday September 27th at 3:00 pm, anyone interested in submitting a bid for the old light poles can view the poles that are currently being stored at the Quonset hut. Kent Slater will meet the interested parties to allow them access. ·        Friday September 27th at 3:00 pm will also be the time when interested businesses can look through the downtown buildings before submitting their bid and business proposals. Those proposals are due by 6:30 pm on October 8th. CLERK-TREASURER – ALYSSA KNEPPLE: nothing to present APPROVALS: APPROVAL FOR SEPTEMBER 10TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to approve meeting minutes from September 10th. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR SEPTEMBER 24TH APV’s TOTALING $ 263,520.43: Councilman Waterson made a motion to accept September 24th APV’s in the amount of $ 263,520.43. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 16, 2024, TOTALING $ 12,155.84: Councilman Waterson made a motion to accept payroll for the week ending September 16th totaling $ 12,155.84. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 23, 2024, TOTALING $ 11,508.59: Councilman Waterson made a motion to accept payroll for the week ending September 23rd totaling $ 11,508.59. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:08 pm by Councilman Cokl.       APPROVALS:                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 SEPTEMBER 10, 2024 6:30 PM CALL TO ORDER: Council meeting was called to order at 6:30 pm by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Councilman Trey Weber was absent from meeting. PLEDGE OF ALLEGIANCE ADJUSTMENTS ALLISON LOUTHAN 205 N CALHOUN ST $ 135.65 Councilman Waterson made a motion to accept adjustment in the amount of $135.65. Councilman Cokl seconded. Motion passed with a vote of 2-0.   NEW BUSINESS 2025 BUDGET HEARING: Because of uncertainty about one of the amounts included in the budget, the hearing has been tabled until the September 24th council meeting. OLD BUSINESS TOWN HALLOWEEN HOURS: Councilman Waterson made a motion to have Halloween Trick or treating on Saturday October 26th from 6:00 pm to 8:00 pm. Councilman Cokl seconded. Motion passed with a vote of 2-0. 206 AND 208 S STATE PROPERTIES: Councilman Waterson has been in contact with Mr. McCarty, who is interested in the buildings. He said that Mr. McCarty is willing to wait and understands there is a process to getting the contract approved. Attorney Hockemeyer is working on getting the public notice for the buildings published and drawing up a contract for the business that will take ownership of the properties. Once the contract is finalized, Attorney Hockemeyer will send it to the Clerk for the council to review. FALL BANNERS: The council would like the Clerk to find some fall banners for the new light poles. They would also like to see some other holiday themed ones that can be displayed throughout town. FALL FESTIVAL:  The South Whitley Fall Festival is September 26th through September 29th. The cutest kid contest will be held at the library on Thursday September 26th. There will also be a Hobby Horse race for adults and kids, the bed race will have a $500 prize, there will be a parade and train rides sponsored by Bower’s Towing and Repair. The library is also having an art show and South Whitley festival trivia.     PUBLIC INPUT KAREN JORDAN:  The old water tower is part of the historic district and cannot be torn down. She is recommending the Town hire a grant writer to apply for money to help with the repainting and preservation of the tower. The tower was built in 1928. TRINA FETCHIK: Trina lives at 303 S Line Street and has a tree in her tree lawn that has a crack right down the middle of it. She is asking for the Town to pay to have the tree removed. She is on disability and can’t afford the costs to take it down. Attorney Hockemeyer stated that it is the homeowner’s responsibility to take care of the trees in the property’s tree lawn. Marshal Vandevender advised the council to have someone look at that specific tree because if it came down, it would do a lot of damage to Line Street and some of the Town’s assets. The Council told Utility Supervisor Kent Slater to look at the tree and get a quote. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        API APPRAISAL APPROVAL FOR FLINT STREET WATER LINES: API has given the Town a quote for Flint Street water line work. This would bring the Flint Street water lines around and connect them back to the main. It would help eliminate the sediment building up at the end of the current line and feeding into Flint Street residents’ homes. Councilman Waterson made a motion to accept the API quote up to $46,360. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        AG PLUS: Ag Plus purchased the old Whitley Tax building and the parking lot property next door. They would like to work with the Town and IMPA to re-route the existing power lines to allow grain trucks to use the parking lot as a staging area. This would help lower the amount of semi-truck traffic on State Street. Ag Plus needs to verify the parking lot is zoned for industrial use and IMPA should have a quote ready at the next council meeting. TOWN MARSHAL – MIKEL VANDEVENDER: ·        OFFICER HAUPERT CONTRACT: Officer Haupert will be sworn in at the council meeting on September 24, 2024. He will be attending the police academy class from January 6, 2025, to April 25, 2025. The contract being presented is for 3 years of employment as reimbursement for expenses incurred for the academy and equipment. Councilman Waterson made a motion to accept the 3-year reimbursement contract with Officer Haupert. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        WHITKO SRO MOU APPROVAL: Marshal Vandevender is asking the council to approve the Whitko MOU and give the Marshal the authority to sign. This MOU contract is for the 2024-2025 academic school year. Councilman Waterson made a motion to allow Marshal Vandevender to sign the 2024-2025 MOU. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        NEW SQUAD CAR QUOTES: Marshal Vandevender has received lease information regarding the purchase and equipment instillation of two new police vehicles. Crossroads Bank is offering a 4- or 5-year repayment plan. The Clerk would like to go with the 4-year repayment plan since it would save on interest expenses. Councilman Waterson made a motion to accept the Crossroads Bank 4-year lease in the amount of $124,176.50. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        OFFICER FANNIN: Officer Fannin and his new K-9 will start training the week of September 16th. It is a 3-week course, but depending on performance, it could only be 2 weeks.     TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Attorney Hockemeyer has been working on the public notices for the 206 & 208 S State properties and the notice of public auction for the old downtown light poles. The minimum bid for the poles is set at $200 and will have a pre-bid view of the lights before private bids are taken. Councilman Waterson made a motion to allow Attorney Hockemeyer to handle the auction for poles and continue the notice for the S State properties. Councilman Cokl seconded. Motion passed with a vote of 2-0. CLERK-TREASURER – ALYSSA KNEPPLE: ·        OFFICE CLOSURE NOTIFICATION: The Clerks’ office will be closed on September 26th from 9:30 am to 2:30 pm so the office can participate in the Babe of Whitley County Golf Outing. APPROVALS: APPROVAL FOR AUGUST 27TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from August 27th. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR SEPTEMBER 10TH APV’s TOTALING $ 247,542.24: Councilman Waterson made a motion to accept APV’s totaling $ 247,542.24. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 2, 2024 TOTALING $ 11,630.40: Councilman Waterson made a motion to accept payroll for the week ending September 2nd in the amount of $11,630.40. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 9, 2024 TOTALING $ 11,181.00: Councilman Waterson made a motion to accept payroll for the week ending September 9th in the amount of $11,181.00. Councilman Cokl seconded. Motion passed with a vote of 2-0. ADJOURN: Meeting was adjourned at 7:20 pm by Council President Randy Cokl.   APPROVAL:                                                                                                                               ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 AUGUST 27, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS HALLOWEEN TRICK-OR-TREAT HOURS: Dates and times were discussed for Town Wide Trick or Treating. The councilmen wanted to look into what surrounding towns and cities were doing before making a decision, so they agreed to table this discussion for the next meeting. OLD DOWNTOWN LIGHT POLES: There have been residents asking about purchasing the old downtown lights after the new ones are installed. Town Attorney Greg Hockemeyer stated there would have to be submitted for a public auction and the county usually does an auction that the Town might be able to add some of the surplus light poles to. Mr. Hockemeyer said he will look into other different options and have more of an idea of what the Town should do at the next meeting. LIGHT POLE BANNERS: Councilman Waterson would like to start looking into banners to purchase for the new light poles. Clerk Knepple said she has found a couple of different sites that have some options for holidays, seasons, and even a hometown hero option. These will be discussed again at a future meeting. OLD BUSINESS 206 & 208 S STATE STREET PROPERTIES: The McCarthy’s are still interested, and Town Attorney Hockemeyer is getting the contract drawn up. There will be a set walk through for other interested parties with an appraisal estimate set by two town employees. The property information will be posted in the newspaper.   PUBLIC INPUT TERESA CARRANO: She has bushes that line the side of her property that she oversees the maintenance. She had an agreement with the Town in which the Town was to notify her when the limbs needed to be cut back, and she would have a couple of days to get them taken care of. A Town employee went into her yard and cut branches of a tree and the side of the bushes way further than necessary and trespassed onto her property to cut said branches. Utility Supervisor Kent Slater and Councilman Waterson made public apologies for the agreement not being withheld and the employee cutting the branches and bushes too far. Marshal Vandevender will be the only one to notify Ms. Carrano about the length of the branches and the Town will no longer handle the overgrowth, unless Ms. Carrano doesn’t handle the overgrowth in a timely manner. In the event of the Town needing to cut back branches, Marshal Vandevender will be on site to ensure that only the agreed upon length is being cut back. The council is also going to speak with the county surveyor to check property lines in two other areas of Town where this problem also arises. The reason for the Town cutting the branches and bushes is because it blocks a “no parking” sign and there were a few complaints of no visibility to turn off Market Street. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: TOWN MARSHAL – MIKEL VANDEVENDER: ·        K-9 OFFICER BIA SWEAR IN: K-9 Bia is the new SRO dog for Whitko School Corporation. She was sworn in by Marshal Vandevender and her handler, SRO Officer Thomas. ·        Officer Haupert is doing a great job with his field training and the Marshal has submitted his name for the Academy. The Marshal is hoping Officer Haupert can get in the January class of the Academy. ·        K-9 Jaycee had to be medically retired and Officer Fannin was approached by the Wells County Sheriffs Department about a K-9 that had its handler quit. This dog is a 2.5-year-old female Belgian Malinois and German Shepard. She has been certified but would need to be trained for 3 weeks with Officer Fannin with the Allen County K-9 unit. Marshal Vandevender is asking the council to approve the purchase of the K-9 at $5,000 plus an extra $500 for a complete medical workup to ensure she will be a healthy K-9.  Councilman Waterson made a motion to accept the purchase of the K-9 from Wells County of $5,000 and the extra $500 for the medical examination. Councilman Weber seconded. Motion passed with a vote of 3-0. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Hockemeyer is working on creating a new legal description of the Town limits. The last one was done in the 1960’s. CLERK-TREASURER – ALYSSA KNEPPLE: Reminder of the budget hearing on September 10th at 6:30 pm.   APPROVALS: APPROVAL FOR AUGUST 13TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from August 13th. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR AUGUST 27TH APV’S TOTALING $ 255,613.33: Councilman Waterson made a motion to accept the August 27th APV’s in the amount of $255,613.33. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR PAYROLL WEEK ENDING AUGUST 19, 2024 TOTALING $12,342.85: Councilman Waterson made a motion to accept payroll for the week ending August 19th totaling $12,342.85. Councilman Weber seconded. Motion passed with a vote of 3-0 . APPROVAL FOR PAYROLL WEEK ENDING AUGUST 26, 2024 TOTALING $10,965.59: Councilman Waterson made a motion to accept payroll for the week ending August 26th totaling $10,965.59. Councilman Weber seconded. Motion passed with a vote of 3-0 .   ADJOURN at: Meeting was adjourned at 7:21 pm by Council President Randy Cokl.     APPROVALS:                                                                                                                                            ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 AUGUST 13, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Councilman Trey Weber and Utility Supervisor Kent Slater were not in attendance.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS 50/50 SIDEWALK APPLICATION APPROVAL: Sherry Mishler at 405 N Calhoun St. had a tree come down in 2023 and needed to replace the sidewalk. Her insurance company covered the sidewalk to the porch, so she is asking for the 50/50 grant to be applied for the cost of fixing the sidewalk in front of the house. Councilman Waterson made a motion to accept the grant application and pay 50% of $3575, which is the remaining cost of the sidewalk replacement. Councilman Cokl seconded. Motion passed with a vote of 2-0. The Clerk will send the reimbursement check to Ms. Mishler by the end of the month.   FALL FESTIVAL BEER TENT APPROVAL: Councilman Waterson made a motion to allow LeBrun Park be used for the Fall Festival Beer Tent. Councilman Cokl seconded. Motion passed with a vote of 2-0. OLD BUSINESS FIRE TERRITORY STUDY: The Cleveland Township Fire Department and Township Trustee are requesting the Town of South Whitley to split the cost of a fire territory study. The study would look into the need for Cleveland Township to enter into a fire territory and weigh the pros and cons. Councilman Cokl sought a motion to approve the Town paying half of the cost for the study. Councilman Waterson stated he is not in favor of the study because of the increased tax rates, possible loss of assets, and losing our Town Fire Department building in the future. The motion failed due to a lack of a second.   PUBLIC INPUT   DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: not present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: not present     TOWN MARSHAL – MIKEL VANDEVENDER: ·        After receiving a medical diagnosis from the veterinarian, it has been suggested that K-9 Jaycee be retired from duty. There will be a transfer of ownership contract signed between the Marshal and the Handler.   Councilman Waterson made a motion to accept the retirement and transfer of ownership of K-9 Jaycee. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        Marshal Vandevender is seeking the council’s approval for the purchase of another K-9 for the South Whitley Police Department. K-9 Jaycee was very successful during her time with the department and Officer Fannin would like to continue with another K-9. Councilman Waterson made a motion to accept the purchase of another K-9 from FM K-9. Councilman Cokl seconded. Motion passed with a vote of 2-0. TOWN ATTORNEY – GREGG HOCKEMEYER: Nothing to bring to the council. CLERK-TREASURER – ALYSSA KNEPPLE: ·        The Town has purchased a new sign that will go in front of the Clerks’ office. There have been issues with new residents going into the Utility Garage to sign up for a new utility account. The Clerk is hoping that with a new sign, it will help alleviate the confusion for residents. The sign will be delivered and installed in October. ·        After doing the budget for 2025, the Clerk stated that there needs to be a rate study done on utility rates if the council wants to continue funding larger town improvement projects. The Clerk has reached out to Baker Tilly, who conducted the last rate study, and is waiting to hear back. APPROVALS: APPROVAL FOR JULY 23RD REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from July 23rd. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR MAY AND JUNE 2024 BANK RECONCILIATIONS: Councilman Waterson made a motion to accept May and June 2024 bank reconciliations. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR AUGUST 13th APV’S TOTALING $599,623.98: Councilman Waterson made a motion to accept APV’s in the amount of $599,623.98. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING JULY 29, 2024, TOTALING: $9,793.76: Councilman Waterson made a motion to accept payroll for the week ending July 29th totaling $9,793.76. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING AUGUST 5, 2024 TOTALING $10,277.45: Councilman Waterson made a motion to accept payroll for the week ending August 5th totaling $10,277.45. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING AUGUST 12, 2024 TOTALING $10,869.35: Councilman Waterson made a motion to accept payroll for the week ending August 12th totaling $10,869.35. Councilman Cokl seconded. Motion passed with a vote of 2-0. ADJOURN at: Meeting was adjourned at 7:05 pm by Council President Randy Cokl.             APPROVALS:                                                                     ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 JULY 23, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Councilman Trey Weber at 6:30 pm. Members present were as follows: Council Vie President Brock Waterson, Councilman Trey Weber, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Council President Randy Cokl was not in attendance. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS 2024 CCMG AWARD: Councilman Waterson told the council about the many calls he has been receiving about the trees coming down during construction. The public will be informed to contact the Clerks’ office if they have concerns about the trees on their property. The Clerk will then give the list to DLZ and try to find a solution. This will be put out in the text chain and on the Towns’ Facebook page. ·        Councilman Waterson made a motion was passed to award API Construction the 2024 CCMG project with the bid of $1,559,687.60 and grant signed authority to Council President Randy Cokl.   Councilman Weber seconded. Motion passed with a vote of 2-0. ·        Mike Duffy with DLZ informed the council that since the Town was awarded more than the project was bid for. There is a remaining balance that can be applied for in the 2024-2 CCMG cycle. Councilman Waterson made a motion to authorize Council President Randy Cokl to sign the applications and financial commitment letter to use the remaining awarded balance in the 2024-2 CCMG cycle. Councilman Weber seconded. Motion passed with a vote of 2-0.   OLD BUSINESS The Cleveland Township Fire Department is wanting the council to vote on whether the Town will pay for half of a fire territory survey. Because of the absence of Councilman Cokl, the topic was tabled until the meeting on August 13, 2024. PUBLIC INPUT Karen Jordan:  Karen has been looking into grants that would help pay for the repainting of the old water tower. She also discussed how she is looking into getting it added as an Indiana Landmark. She has been looking at old meeting minutes to find the year the water tower was built. Kent Slater stated there is a plaque on the tower that says 1932. The Clerk stated it might be in some of the meeting minutes that are still in the office at Town Hall. She would look into those and see if she can find that information.     DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: ·        Dave has been working with Kent on the swing set layout for White Rock Park to try and get that up by fall. He wants to possibly put more but wants to see how it goes with just the swing set for now. Also, the land behind AG Plus’ elevator.   ·        There is a website developer working with Dave to set up the Pickleball Tournament for the Fall Festival because the lady he used in the past is unavailable this year. ·        The Rudd property that was given to the Town is on the agenda to be developed. The park board is looking at maybe a bench with nice flowers since the space isn’t too big. Karen Jordan suggested doing a war memorial to honor South Whitley residents that have served. ·        In the Towns’ comprehensive plan, there was suggestions about developing more of the launch area to provide rentals, a pier for fishing, and even an ADA ramp for kayakers. He is talking with DNR about possibly doing rentals and a river clean up. WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        IMPA has been working with Kent to resolve the number of lines coming off a pole that connects to Town Hall on Front St. Some of the circuits have been there for many years and are no longer needed. IMPA is requesting to re-organize the electrical lines and remove the unnecessary ones. Councilman Waterson made a motion to accept the project option 1 that includes the 3-phase GOAB and using our funds in our dedicated services. Councilman Weber seconded. Motion passed with a vote of 2-0. ·        Kent also looked into the sewer line issue on Line Street. He pumped 12,000 gallons of water into the lines and there were no issues on our end. He referred the owners to Miller Sewer and Drain to help diagnose the problem. TOWN MARSHAL – MIKEL VANDEVENDER: ·        The Marshal is seeking approval from the council to officially hire Isaac Haupert as a new Deputy Marshal. Marshal Vandevender told the council his polygraph test came back and everything looked great. The council previously interviewed Mr. Haupert and his hiring was put on hold until the results of the polygraph came back. Councilman Waterson made a motion to hire Isaac Haupert for the police department. Councilman Weber seconded. Motion passed with a vote of 2-0. ·        Marshal Vandevender also is asking the council to approve Mr. Haupert’s pay at $55,000 annually as a probationary pay until he graduates from the Academy. Councilman Waterson makes a motion to accept Mr. Haupert’s probationary pay at $55,000 annually until graduation from the Academy. Councilman Weber seconded. Motion passed with a vote of 2-0. ·        Councilman Waterson made a motion to use town streets during Fall Festival and allow State Street to be closed from September 25th to September 29th. Councilman Weber seconded. Motion passed with a vote of 2-0. ·        SHOP WITH A COP RAFFLE DRAWING- The winners of the Master BBQ baskets are Julie Cline & Marty and Cindy Rossiter, the gas gift card from Country Corner is Abby McClairin, the Sugar Creek gift card and basket is Kyle Boggs, and the grand prize of a Blackstone Grill is Steve Hoopengardner. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Greg was informed that the claim made against the Town with the EEOC has been closed without taking any action against the Town.   CLERK-TREASURER – ALYSSA KNEPPLE: Town Hall needs a new sign outside of the building. The Clerk will look into a couple of different companies and options.   APPROVALS: APPROVAL FOR JULY 9TH REGULAR MEETING MINUTES: Councilman Weber made a motion to approve July 9th Meeting Minutes. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR MARCH AND APRIL BANK RECONCILIATIONS: Councilman Weber made a motion to approve March and April 2024 bank reconciliations. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR JULY 23RD APV’S TOTALING $315,374.71: Councilman Weber made a motion to approve APV’s totaling $315,374.71. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING JULY 8, 2024, TOTALING $10,187.01: Councilman Weber made a motion to accept payroll for the week ending July 8th totaling $10,187.01. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING JULY 15, 2024 TOTALING $12,357.22: Councilman Weber made a motion to accept payroll for the week ending July 15th totaling $12,357.22. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING JULY 22, 2024 TOTALING $10,738.39: Councilman Weber made a motion to accept payroll for the week ending July 22nd totaling $10,738.39. Councilman Waterson seconded. Motion passed with a vote of 2-0. ADJOURN at: Meeting was adjourned by Councilman Weber at 7:06 pm.   APPROVAL:                                                                                                                                            ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 JULY 9, 2024 6:30 PM CALL TO ORDER: Council President Randy Cokl called the meeting to order at 6:30 pm. Those present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Deputy Clerk Jenna Reiff filling in for Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS ED RUCKMAN: AMVETS BIKES & BANDS EVENT- August 17th there will be a bikes and bands fundraiser at the AmVets. Mr. Ruckman is asking the council to close Slater Dr. so they can host the event with food trucks and extra parking from 5-8 pm. Marshal Vandevender said to extend the hours a little for set-up and tear down. Councilman Waterson made a motion to allow Slater Drive to be closed on August 17th from 5 to 10 pm for the bikes and bands event hosted by the AmVets. Councilman Weber seconded. Motion passed with a vote of 3-0. BRIAN MCCARTY: BUILDINGS UPTOWN FOR SMALL BUSINESS- Him and his wife are business owners from Fort Wayne who own 11 different stores in 4 states. They are running into issues with storage and have experience with remodeling. They are interested in the downtown buildings on State Street. Councilman Waterson will begin working with the McCarty’s to show them the buildings and go over the what the contract would consist of. The council would then have an executive session to discuss. OLD BUSINESS SAM POLITANO: SIDEWALK GRANT APPLICATION- Councilman Waterson made a motion to accept the sidewalk application and repay up to $2,000 for the project. Councilman Weber seconded. Motion passed with a vote of 3-0. Once the receipts are turned in and the project has been verified as completed, the Clerk will issue the repayment check. PUBLIC INPUT UNIDENTIFIED SPEAKER: Made comments about the police department Facebook page being down and how it shows the council and department don’t want to hear what the public has to say on the Augustus matter. He doesn’t understand why the officer felt it was ok to handle this situation. The released statement that was made stated “it was wrong but not a fireable offense.” He asks the council what it would take for a police officer to commit a “fireable” offense and if they still stand by their initial statement. Attorney Hockemeyer stated that since the Augustus’ initiated litigation against the town, they should not comment on the situation. The council stated they all have personal opinions about the situation, and he would like to get those statements after the meeting. JEN DICKMEYER:  She wants the council and the town to be aware of 50 street legal racecars will be driving through town for a drag and drive. They will be stopping at Matt Dickmeyer’s garage since he was voted best engine builder in 2017. There will be drivers and followers, along with possible media. This will take place on August 16th. KAREN JORDAN: When Craig has been mowing, he has noticed the boat launch being busy with kayakers and fisherman. She looked at the Town’s comprehensive plan that discussed building up that space. Attorney Hockemeyer stated all those plans would have to go through DNR to look into the project. She also asked about painting the old town water tower. Kent has received a few quotes on how much it would cost to paint, and it just isn’t in the budget for this year. It will be something we can look at in the future. She discussed how the comprehensive plan gives ideas for utilizing the apartments above all the downtown buildings for more housing to bring people into town. MATT SLUSHER:  Kent has looked with cameras to see if their sewer issue is due to something the Town would be responsible for and didn’t find anything. This means the issue would be in the lateral, which is the homeowners responsibility. The Slushers have been hearing from all neighbors that they are having the same issues. They had Miller’s come out to look at their lines. They’ve had raw sewage back up into their basement twice, which included sewage that was not theirs.   DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not Present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Not present TOWN MARSHAL – MIKEL VANDEVENDER: The SRO has almost finished with K-9 training and will be ready to start school at the beginning of the year with the K-9.   TOWN ATTORNEY – GREGG HOCKEMEYER: Nothing to present CLERK-TREASURER – ALYSSA KNEPPLE: Nothing to present APPROVALS: APPROVAL FOR JUNE 11TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from June 11th. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR JUNE 25TH APV’s TOTALING $418,158.02: Councilman Waterson made a motion to accept June 25th APV’s. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR JULY 9TH APV’S TOTALING $172,378.49: Councilman Waterson made a motion to accept July 9th APV’s. Councilman Weber seconded. Motion passed with a vote 3-0.   APPROVAL FOR PAYROLL WEEK ENDING JUNE 17, 2024, TOTALING $11,042.49: Councilman Waterson made a motion to accept payroll for the week ending June 17th. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING JUNE 24, 2024 TOTALING $10,709.71: Councilman Waterson made a motion to accept payroll for the week ending June 24th. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING JULY 1, 2024 TOTALING $10,500.48: Councilman Waterson made a motion to accept payroll for the week ending June 1st. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:04 pm by Council President Randy Cokl .   APPROVALS:                                                                                                                                                                                                                                        ATTEST: